Microsoft 365
cost optimisation
costMaximise value, reduce waste and reinvest with confidence.
DATA_CLUSTERS: OPTIMISED
INCIDENT_RESPONSE < 90 SECS
DELIVERY_RATE = EXCEEDED
Why Microsoft 365 licence optimisation starts before renewal
Prices move, auditors call and suites change shape, while the licence count stays exactly as it was.
16%
Licence costs rising at renewal
Microsoft’s July 2026 price changes raised US list prices by 16% for Business Basic, 12% for Business Standard and 8% for Microsoft 365 E3. Existing customers pay the new rate from their next renewal.
Microsoft, Microsoft 365 Pricing and Packaging Updates, 2026. Click Here
1/2
Licensing that would not survive
an audit
Half of the IT professionals in Flexera’s 2025 State of ITAM Report said Microsoft had audited their organisation in the past three years. Being ready means knowing what is assigned, used and owed.
Flexera, State of ITAM Report, 2025. Click Here
x2
Paying twice for the same feature
From summer 2026, Microsoft added Defender for Office 365 Plan 1 and Intune Plan 2 to Microsoft 365 E3. Add-ons bought separately before then can now overlap with what the suite already covers.
Microsoft, Microsoft 365 Pricing and Packaging Updates, 2026. Click Here
A one-off review puts a number against each of these before the next renewal is signed.
Introduction
Continuous licence optimisation, security governance and expert guidance to maximise the value of your Microsoft 365 investment.
Cybit helps organisations identify underused licences, inactive accounts, redundant subscriptions and missed optimisation opportunities across Microsoft 365, including Teams, Exchange Online, SharePoint, OneDrive, Entra ID and Copilot. By combining FinOps methodology with expert Microsoft 365 analysis, organisations gain greater visibility of licensing consumption, improved governance, enhanced user adoption and ongoing cost optimisation. The result is a more secure, efficient and cost-effective Microsoft 365 environment that delivers measurable business outcomes and maximum return on investment.
Our Delivery Framework
Why Choose Cybit
Most organisations know they are overspending on Microsoft 365, but few have the visibility needed to understand where. Cybit combines Microsoft 365 expertise, FinOps methodology and advanced optimisation tooling to identify wasted spend, improve licence allocation and maximise adoption across the platform. Rather than treating licensing as a procurement exercise, we help organisations continuously optimise cost, productivity, security and governance, ensuring every Microsoft 365 investment delivers measurable business value.
Our Process
Assess
Understand where you are today, identify opportunities for improvement and build a clear picture of your technology landscape
Advise
Turn insight into action with expert guidance and recommendations based on your business goals
Deliver
Implement solutions that create measurable impact and lasting value
Support
Our proactive management, ongoing optimisation and expert support keeps your tech performing at its best
Data
What the Analysts Say
Forrester’s Total Economic Impact study of Microsoft 365 Copilot found users saving an average of 9 hours a month, contributing to a 116% three year return for the composite organisation studied. Realising that depends on tenant governance being in order first, which is where most organisations are not.
Forrester Consulting, The Total Economic Impact of Microsoft 365 Copilot, March 2025, commissioned by Microsoft. Composite organisation. Click Here
What's Included
Licence position review and right sizing analysis
FinOps optimisation included at no extra cost
Security baseline and conditional access configuration
Tenant governance including retention and data policy
Migration and tenant consolidation where needed
Ongoing expert platform support
Helpful Information
Frequently Asked Questions
No. Licensing is the commercial layer. The service includes FinOps optimisation, security governance and platform support, which is where most of the value sits.
It varies, but unused, over specified and duplicated licences are found in the large majority of reviews. The analysis is free, so the position is established before you commit to anything.
Only where there is a reason. The review as often reduces the licence count as increases it, and downgrades over specified users to a suitable tier.
Yes, including readiness. Copilot exposes whatever permissions already exist, so tenant governance is addressed before deployment rather than after.
Yes. Microsoft's commercial price changes took effect on 1 July 2026, with US list prices up 16% for Business Basic, 12% for Business Standard and 8% for Microsoft 365 E3, while Business Premium stayed the same. Existing customers move to the new prices at renewal, and UK prices vary by currency.
Possibly. From summer 2026 Microsoft added Defender for Office 365 Plan 1 and Intune Plan 2 to Microsoft 365 E3, so standalone add-ons bought earlier may now overlap with the suite.
Solutions
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FinOps
Improve cloud cost visibility, accountability and efficiency through practical FinOps assessment, governance and optimisation.
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Let's Make Technology
Work for You
Whether you're scaling up, securing your data, or transforming your digital workspace – Cybit is your partner for strategic IT solutions.
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